Busy people often forget daily tasks and chores, but Any. The app lets you sync between phone, desktop, web, and tablet to keep your lists up to the minute. A voice-entry feature lets you add items to your task list just by speaking. Calendar integration is available for better task list management. Further enhance your productivity with cross-platform support for sub-tasks, notes, and file attachments. Choose either a free or premium version with advanced features. Another excellent to-do list and planner app is the aptly named Todoist Android , iOS , a multi-platform planner app that keeps things efficient with a clean, gimmick-free approach to interface and task management.
Featuring a powerful natural language engine that can easily transform a jotted down thought into a one-off or recurring task, color-coded priority levels, shared projects, and productivity graphs that record your progress, Todoist is a handy companion for getting things done. The app is free forever, though premium subscriptions unlock additional features. Designed to provide maximum file compatibility with their desktop versions while modifying the interface for touchscreen devices, each of the three apps allows users to view and edit documents, spreadsheets and presentations respectively.
Cloud support for services such as OneDrive, Drive and Dropbox make for easy sharing and collaboration.
17 Time Management Apps That Will Boost Your Productivity
While the free tier is OK for basic viewing and editing, you'll get the most out of the apps with an Office subscription. Fire Drafts up, and the app throws you a quick blank page with a keyboard at the ready. New entries and notes get placed into an Inbox so you can tag and sort them later. Alternatively, you can use any of the dozens of useful quick actions and app integrations to turn your jotted-down text notes into documents, tweets, social media notes, emails or messages, while Inboxed notes can be tagged for sorting, flagged for importance, or archived.
The text editor itself is highly customizable, allowing you to tweak everything from spacing to line heights and margins. A premium subscription lets you add and edit quick actions; it also adds themes and icons while introducing workspaces and other handy productivity features. You can then save those files to the cloud or share them with others. Scan quality optimization and smart cropping let you handle everything from receipts to contracts and even office whiteboards with ease.
CamScanner is ad-supported, with watermarks on the free tier, while a premium subscription removes ads and the watermark and adds premium features such as OCR editing, auto-upload, expanded collaboration and more. Just Press Record is a versatile one-tap recording app for iPhone, iPad, and Apple Watch that also adds some useful features like built-in transcription features for easy note taking. Users can record from a long press on the app icon, from a lockscreen or notification widget. The app can transcribe speech with support for a number of languages and spoken punctuation commands.
Recordings are sorted by date and time, and can be manually renamed. The transcription also allows you to search through recordings for specific terms. Recordings and transcriptions sync to iCloud, and you can share them to a variety of apps. Otter can record from your phone's internal mic or through a Bluetooth device; it then automatically transcribes your work nearly in real-time, complete with punctuation, speaker ID, and searchable playback of your recordings.
Users can edit transcripts to fix any errors, and transcripts can be exported to text or to other apps, or shared with a group or through public, view-only links. The free plan doesn't even hobble the experience, offering users minutes of transcribed audio every month. The app also appears as a Widget on iOS 12's Today screen, and a For You tab helpfully provides an at-a-glance look at your most important reminders.
Memento's share extension even lets you create reminders from other apps. Because Memento syncs with the built-in iOS Reminders app, all your existing to-dos easily transfer over to the new app. Keeping track of your business and professional contacts can be a dizzying to-do, so a good contacts manager can be a big help. Cloze Android , iOS tries to build an all-in-one contacts, social network and email command center.
The Best Time Management Apps for 2018
It syncs details about your contacts from your social networks and email so that your information and profiles are always up-to-date. The app also functions as a one-stop social networking command center, allowing you to tweet, update your status, like or share links, and more. Additionally, Cloze uses your interactions and messages to identify "Key People" and automatically surfaces tweets, status messages and other related updates from them.
LiquidText is a remarkably powerful tool for working on documents on the iPad, providing a versatile workspace for you to annotate, compare, search, and review documents on the iPad. With LiquidText, you can annotate right on the document, or jot down notes on the side and connect them to snippets of the document simply by drawing connecting lines.
That creates connections across multiple pages or even multiple documents, linking together your ideas for ease of reference, without sacrificing the natural ease of use of handwritten notes. You can pull up excerpts and compare pages of different documents, annotate freely within a document or onto your workspace, and share your project with others by exporting your project workspace to PDF, Word document, or full LiquidText file.
The calendar syncs with a wide range of calendar services such as Google Calendar, iCal, Exchange and Outlook. Voice controls make it easy to take down notes and set appointments, and you can even create tasks through Amazon Alexa, Siri, and Apple Watch. A premium subscription provides extra features like more customization options and the ability to turn emails into tasks. Keeping track of and logging your working hours, shifts, and schedules can be a headache. Enter Hours , a handy iOS time-tracking utility that comes with a visual timeline, helpful reminders, and other tools to log in your work hours with minimal hassle.
Users can set notifications; easily stop, start, and change timers; set rounding rules for time logging; view tracked hours on a calendar; and track time by client, project, and task. Toggl Android , iOS is a free time tracking app available for desktop and mobile that makes time tracking a snap, whether for individuals or groups. Users can start, stop, and log times and tasks on their mobile phone or desktop with data syncing between the two platforms, allowing you to easily record hours spent on projects or tasks. Included tools help you organize, bulk edit, or tag entries for easy auditing and reporting, with the ability to import or export data in PDF or CSV formats.
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Premium subscriptions add features like locking time entries, reminders, rounding rules for billable time, as well as project and team management tools. Open PDF files from email, the web, or any app that supports sharing as you search, scroll, and zoom in and out.
You can comment on PDFs using sticky notes and drawing tools or highlight and mark up text with annotation tools. Fill out PDF forms by typing text into fields and use your finger to e-sign any document. Save and share documents through a free Adobe Document Cloud account or Dropbox.
Flat Tomato (Time Management) on the App Store
The Microsoft Outlook Android , iOS app is a mobile productivity powerhouse, bringing your email, attachments, contacts and calendars into easy reach. Outlook's built-in analytic engine automatically surfaces important email across multiple accounts based on your communications, and quick swipe controls allow you to easily triage your email. It's a great mobile email app, and works with Exchange, Office , Outlook. Check out our in-depth look at Outlook mobile here. The app comes with a variety of pre-built "applets" that automate tasks like backing up photos to cloud accounts, messaging your roommate or family if you're near the grocery, or having your smart lights turn themselves on when you return home from work.
In addition to the pre-built applets, Users can also build custom tasks from these applets and services, combining multiple tasks and triggers in an "If This, Then That" structure from which the app takes its name. The app offers configurable swipe controls, auto-sorting of email by categories, and a handy bulk unsubscribe feature to help you get off spammy mailing lists. Real-time travel notifications immediately alert you to any travel-related messages such as flight delays or gate changes, and the package-racking system makes a search for tracking codes a thing of the past.
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Google's cloud storage service, Drive Android , iOS , serves as a great productivity aid due to its integration with the rest of the Google ecosystem. Users can easily upload and download any file, and efficient file sharing and collaboration features let you easily work on shared projects collaboratively. Easy configuration of sharing settings, folder structure, quick access to recent files and details, and built-in viewing of documents, PDFs, photos and videos make for a versatile cloud storage tool whatever mobile OS you use. Trello Android , iOS is a highly customizable digital bulletin board that you can use to set up anything from to do lists, tasks, notes and more.
Users create "lists," which are dynamic containers that can be filled with "cards. This will switch you over to your other account entirely, rather than logging out and logging back in for each platform individually. If you pivot from project to project multiple times a day, Shift can help you maintain your sanity. RescueTime is a time-tracking app that records how and where you spend your time online. The app analyzes everything you do in a day—from which other apps you use to how much time you spend on your favourite websites.
If you want to eliminate the distractions in your life and get your work done quicker, RescueTime is a fantastic way to discover exactly which behaviours have been holding you back. To help you focus on hitting your goals, RescueTime Premium can even temporarily block your go-to procrastination websites. Timely is an innovative time-tracking and schedule app that not only keeps tabs on how long projects take, but also helps you organize your workweek more efficiently.
This top-down approach to time-tracking lets you manage your time more effectively and put an end to projects that run wild and out-of-scope. Trello is a flexible project management web application that lets you easily sort through your tasks and collaborate with your teammates. Instead of getting lost in a mess of emails or a confusing spreadsheet, Trello visualizes your projects as lists pinned to digital bulletin boards.
Each list is made of individual posts called cards, which can represent anything from tasks to ideas to goals. Team members can add comments, attachments, checklists, and custom labels to cards, keeping everyone on the same page. MyLifeOrganized is more than just a to-do list. Use the daily planner app to easily drag and drop, star, flag, and organize tasks in a simple, elegant interface. Focus will is a unique time management app in that it helps you maximize your time better. The app plays music and soothing sounds which are scientifically proven to boost productivity and focus.
Choose playlists based on what you do entrepreneur vs. Then hit play and get to work! Focus will is currently available for Android and Mac , and the iOS app will be released soon. There are also team accounts available. Pocket is a bookmarking app that lets you save web content to come back to later. Not working?
Stay unplugged and save work-related content to refer back to when you are in the office so you can enjoy your time off. You can also browse content within Pocket, which will serve up recommendations based on your preferences. Todoist is another task-management and organizer app that can help you stay on top of everything that needs to get done. You can also use the calendar view to get a glance at your week or month ahead. Use color-coded prioritization, and get the satisfaction of seeing your progress toward task completion.
Like many of these time management apps, Todoist has both free and paid options. Ever run to the grocery store for milk and get everything but the milk? The time management app will help you stay on top of the milk and much more. Remember The Milk is a to-do list app that allows you to organize tasks by color-coded tags, as well as break larger projects down into subtasks. Attach files from Google Drive or Dropbox and share you lists with others so they stay on the same page. The app can send reminders via email, text, IM, and even Twitter. Harvest is a time- and expense-tracking app that can help you shift your mindset and start thinking about time as a finite resource.
The app integrates with tons of other tools, like Asana, Trello, and GitHub, among others. Plus, it can help you track billable time so you can make sure you account for every minute. There are also several browser add-ons available. You could miss out on opportunities to spend quality time with your friends and family. Maintaining a proper work-life balance is at the heart of your personal and professional success, so you need to make better use of your time whenever possible.
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